Individual Behaviors

Bring your whole self to each meeting:

• Use "I" statements when participating in discussions.
• Be open-minded and take time to reflect on what you have heard.
• Ask your questions or raise the issues that are important to you.

Presume welcome and extend welcome:

• Consider another point of view
• Be respectful- acknowledge and honor each other's thoughts and feeling.

This book page defines meeting norms for NPS? TAC? committees, projects and other teams. See also the sub-pages below.

Meeting Facilitation Guidelines

Before

• Understand and use meeting roles as needed - Facilitator, Note Taker, Time Keeper
  • e.g., the meeting facilitator is not necessarily the group leader
• Prepare for the meeting (check in with group leader and any other presenters before meeting)
• Publish meeting agenda, including topics to be discussed and meeting objectives to be achieved
• Check the room and other logistics in advance
• Make sure meetings start and end on time

During

• Establish or review groundrules
• Create a “parking lot” for off-agenda topics
• Review the meeting agenda
• Proceed through the agenda, introducing presenters and topics
• Encourage input from all participants as appropriate - ensure that meeting discussion is not dominated by one or two people
• Summarize the agreements made at the meeting and confirm any post-meeting commitments or action items

After

• Ask for feedback on the meeting if there’s time (what went well/what could have been done differently )
• Set date, time, place, and roles for next meeting
• Publish meeting minutes on NPSTAC.org so that others can easily find them

Meeting Roles

At a minimum, a team needs a facilitator, a note taker, and a *timekeeper*at each meeting.

Let's use this as the anchor page for posting all team meeting notes/minutes.  See individual meeting postings in the child pages below.