FYI...

November 10, 2008

Dear PTO presidents,

It is hard to believe that I am in my third year as Director of Information Technology.  I am pleased to report that we now have a comprehensive three-year technology plan in place.  (See http://www.newton.k12.ma.us/Technology/techplanning/index.html).  Although none of the technology budget initiatives planned for year one got funded due to the override failure last year, we are still implementing parts of the plan that can be done with available resources. Suffice it to say, we could not move forward with replacing old outdated hardware without PTO help and generosity.

I also understand that PTOs want to be certain that their money is spent wisely. As part of our three-year plan, we have outlined guidelines describing the number of computers and peripherals that should be available at the schools in order for students to have “hands-on experience” using technology on a regular basis. (See Appendix A of the three-year tech plan, pages 43-44)

In addition we have a business practice of maintaining equipment standards across the district.  To maintain these standards it’s important that all PTO purchases be coordinated with the Instructional Technology Specialist or Library Teacher assigned to your building along with the Coordinator of Instructional Technology, Steve Silverman.  This coordination will ensure that purchases are aligned with district and state recommendations.

You may be wondering why we adopted this standard policy.  The school system owns and maintains 4,500 computers.  Our department provides the training for both instructional and administrative staff in the use of these computers as well as the integration with the curriculum.  In choosing computer models to purchase, we use the "total cost of ownership" approach.  There's more to the cost of a computer and related equipment than the purchase price! It must be integrated into our existing network, server, and software infrastructure and be maintained and supported through its useful life.  Given our limited staffing levels and the budget realities, we need to choose equipment models and configurations that offer proven reliability and consistent internal components.  This greatly improves our support efficiency by maintaining a common hardware and software platform that applies to instructional or administrative computers throughout the district.

In summary, even though the price tag or configuration of a computer may be modestly higher than some “special of the month,” our instructional technology standards are part of a much larger strategy that has been developed with careful planning and research in order to offer the highest value over the life of the computer.

Please do not hesitate to contact me if you have any questions or concerns.  And again our heartfelt thanks for all the support you give us to replace and maintain our IT equipment.

Sincerely,

Shelley B. Chamberlain